Have you noticed for some time now that your Outlook application seems to take forever to load? Not only does it take a long time to download your mails but it also seems to crash more often. You may be getting more error messages and even the performance of your PC may be affected by the behavior of Outlook. What you need are a few quick tips to understand what the problem is so that you can start your Outlook application quickly.
To begin with, try to remove as many unwanted files as you can from the hard disk of your PC and then carry out a defragmentation. During the defragmentation process, you might find that some of your Outlook PST files are fairly big in size, sometimes running into gigabytes and Windows is unable to defrag these files, leading to error messages and frequent crashes.
Typically, the Outlook PST file holds all the Outlook data like local copies of messages and calendar events. As one can imagine, as time goes by, these files can build up to become huge in size. Fortunately, it is simple to reduce your PST files to a reasonable size.
· First, delete all unwanted mails, calendar events, old contacts, etc. Though this may sound obvious, as you go through your mails, you will notice that you have stored many mails that contain a single useful link or a helpful tip. Once you have deleted mails that you no longer need, make sure that you also empty the trash. You can do this by simply selecting the 'Deleted Items' folder, pressing the right mouse button and then clicking on 'Empty Deleted Items' folder.
· Next, you could archive all the mails and other data that you do need. Use File -> Archive to move all the old emails that you do not need for your daily work to an archive PST file. You could retain mails from say, the last six months, for your quick reference. This will also help Outlook function a lot faster.
· Finally, select File -> Data Management to actually compact your PST file. This will make sure that all deleted data and archived data are actually removed from the current PST file that you are using.
If these efforts at Outlook repair do not work and you continue to experience trouble, you might want to consider using software that can help you do this at the click of a button. One such highly recommended Outlook repair software is Advanced Outlook Repair from DataNumen. If you face the daunting task of repairing Outlook files, this software will not only assist you in Outlook repair, it will also help recover all important data from your damaged PST files, if any.
Once you carry out the necessary Outlook repair and reduce the size of your PST files, you will discover that Outlook can download your mails much faster and that it crashes less often.